Executive Assistant

Title: Executive Assistant
Company Description: NYC-Based Culinary Business
Location: New York, NY

Responsibilities:

Executive Support:

•  Manage the executive's calendar, schedule meetings, and coordinate travel arrangements.
• Organize and prioritize incoming requests, emails, and phone calls; respond on behalf of the executive when necessary.
• Prepare and edit correspondence, presentations, and other documents as needed.
•  Handle sensitive and confidential information with professionalism and discretion.

Project Management:

• Assist in tracking progress of key projects, deadlines, and deliverables for the executive.
• Prepare reports, summaries, and presentations for internal and external stakeholders.
• Coordinate with other departments and teams to ensure alignment on initiatives.

Communication & Liaison:

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Facilitate communication and manage relationships with clients, partners, and other important contacts.
• Coordinate logistics for board meetings, executive retreats, or other corporate events.

Administrative Support:

• Organize and maintain filing systems, both physical and electronic.
• Handle expense reports and manage budgets as assigned.
• Assist in the preparation of reports, agendas, and meeting materials for various internal and external meetings.

Operational Efficiency:

• Identify opportunities for improving processes and workflows to enhance executive efficiency.
• Ensure that all tasks are completed with a high level of attention to detail and within deadlines.

Requirements:

• Bachelor's degree or equivalent experience preferred.
• Experience in an executive support or administrative role.
• Experience supporting C-suite executives or senior leadership teams is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple priorities and adjust to changing demands.
• High level of professionalism, confidentiality, and discretion.
• Strong problem-solving skills and the ability to work independently with minimal supervision.

Personal Attributes:

• Strong attention to detail and accuracy.
• Proactive and self-motivated with the ability to anticipate needs.
• Flexible, adaptable, and comfortable working in a fast-paced environment.