Temp to Perm Executive Assistant

New York, New York Executive Assistant Posted March 21, 2023
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Client: Fashion Brand
Title: Temp to Perm Executive Assistant
Duration: ASAP Temp to Perm 
Location: NYC (2-3 days in Soho office) 
Rate: $25- $40/hour *DOE 

Job Responsibilities:

· Provide support and assistance to their assigned executives.

· Create, build and manage the day to day responsibilities.

· Assist with managing daily appointments and schedule/calendar, correspondence, note taking, and high volume of communication with both overseas and domestic partners.

· Support all in office appointments by receiving the guests, room set up, procurement of needed IT devices, and other coordination as needed

· Coordinate all travel arrangements and expenses (T&E, samples and courier) and budget management.

· Communicate with Tokyo staff as well as worldwide staff to coordinate VC and in-person meetings.

· Support multiple, ongoing projects that impact the people side of our business.

· Additional assignments as necessary – Other related duties to be assigned by direct supervisor


· Japanese language proficiency preferred but not required

· Minimum two (2) years of experience as an Executive Assistant

· Experience and a passion for working in a retail environment, preferred

· Excellent communication skills- verbal and written; ability to communicate effectively with all level of internal and external “customers”

· Strong computer skills

· Must be highly organized and detail-oriented, with ability to prioritize and multi-task

· Ability to anticipate needs, problem solve and make good decisions while maintaining an even temperament under stress

· Must be self-motivated and personable with a flexible approach to the work required

· Ability to exercise independent judgment and initiative within established guidelines

· Ability to maintain confidential information

· Regular, dependable attendance and punctuality

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