Temp Licensing Coordinator

City of Industry, California Merchandising Posted March 6, 2024
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Title: Temp Licensing Coordinator
Location: City of Industry, CA
Duration: ASAP – 8 weeks
Hours: full time
Schedule: Onsite Tuesdays and Wednesdays
Pay rate: $19/hr
**Hourly rate is commensurate with experience and is an estimated range provided by JBC.

The team is looking for a Licensing Coordinator to support the in-house licensed business. This person will work alongside the Licensing Manager and support the Hot Topic licensing team. This role offers administrative support as well as communication and follow-ups with internal teams and external licensing partners.


  • Oversee all aspects of the licensed product process from concept to distribution for multiple licenses
  • Photograph and ship samples
  • Track compliance and adherence to all contractual requirements with the Licensing Manager
  • Understand contract terms and monitor the status from negotiation through execution
  • Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, sales reports and SKU set up
  • Assist Licensing Manager with forecasting and royalty report review
  • Main contact for internal communication regarding contractual rights and obligations
  • Attend internal and external meetings, and respond to follow ups as needed
  • Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues
  • Special projects and other duties as assigned


  • Bachelor’s degree preferred or relevant experience
  • Licensing understanding a plus
  • Heavy data entry familiarity
  • Must have strong attention to detail for compliance and audit purposes 
  • High level of organization and ability to manage multiple projects with various deadlines
  • Excellent time management skills to help successfully prioritize and complete projects on time
  • Strong follow-through
  • Proven communication skills; must be articulate and professional both in written and verbal forms
  • Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment
  • Regularly required to sit, stand
  • Occasionally will lift/move samples up to 10 pounds
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