Temp Executive Assistant

New York, New York Executive Assistant Posted December 22, 2023
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Job Title: Freelance Executive Administrative Assistant
Start: ASAP
Duration: Temp to Perm
Location: NYC on site
Hourly Rate: $28/hr- $31/hr Hourly rate is commensurate with experience and is an estimated range provided by JBC
FT Hours



  • Organize flow of work, prioritize tasks and activities, and ensures that routine administrative functions are carried out in a timely and effective manner, e.g. word processing, copying, and organizing all travel arrangements
  • Coordinate with internal and external teams to organize high profile meetings, videoconferencing, trips and events; ensures executive meets his/her commitments; anticipate all support presentation materials and technology requirements
  • Supervise various office activities, such as supply ordering, office equipment maintenance, new team member set up and office relocation
  • Prepare multimedia presentations (PowerPoint a must ; Keynote a plus) 
  • Triage internal and external communication and prioritize accordingly to help maintain executives’ schedules
  • Maintain and update extensive database of contacts
  • Prepare, submit and track payment of travel reimbursements
  • Assist with select special projects
  • Orders departmental office supplies adhering to budget set for department


  • Polished professional with strong graphic sensibilities
  • Strong interpersonal skills
  • Advanced PC and Mac skills including Microsoft Word, PowerPoint, Excel. Other related multi-media software a plus especially Keynote. Knowledge MS Office in particular the Outlook Email, Calendar and Task Management functionality
  • An ability to communicate at various levels within and outside the organization.
  • Well-organized, methodical and attentive to detail
  • Ability to work in a fast-paced and fluid environment with changing priorities required
  • Ability to handle confidential information and matters with discretion
  • Ability to prioritize own workload and to work without close supervision; remain cool under pressure
  • Strong written and oral communication skills
  • Excellent organizational skills including the ability to thrive in a fast paced, multiple task environment      
  • Previous experience in supporting a Senior Level executive is a plus ; minimum 4+ years of related work experience   
  • Bachelor’s degree


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