Office Administrator

Santa Monica, California Administrative/Reception Posted April 16, 2024
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Title: Office Coordinator
Company Description: Leading Beverage Brand
Location: Pocasset MA
Hourly Range: 22 – 26/hr
Part time hours 5-6 hours per day

Hourly rate is commensurate with experience and is an estimated range provided by JBC.

Position: Office Coordinator


  • Serve as the primary point of contact for the brand, managing front desk operations including greeting visitors, handling incoming calls, and performing general administrative duties.
  • Plan and coordinate regional meetings and provide ad hoc assistance with key events and programs.
  • Act as a gatekeeper to general inquiries and direct guests, visitors, and clients appropriately.
  • Receive and manage mail, packages, courier, and food deliveries.
  • Answer questions regarding general office operations from employees and troubleshoot problems as they arise.
  • Arrange repairs of office equipment and manage office supply inventory.
  • Restock pantry items, clean and set up new hire desks, and order and stock supplies as needed.
  • Maintain cleanliness and organization of workstations, storage rooms, kitchen, lounge area, and conference rooms.
  • Coordinate cleanup for events and meetings with relevant support staff and manage trash and recycling procedures.

Experience Needed:

  • Experience performing administrative and clerical tasks.
  • Ability to work independently and proactively in a fast-paced environment.
  • Highly organized with the ability to multitask effectively.
  • Knowledge of basic A/V equipment and technology.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Excellent communication skills, both written and verbal.
  • Ability to manage multiple projects simultaneously.
  • Sense of humor and ability to work effectively with multiple managers and personality types.
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