In-House Paralegal

Montreal, Quebec Paralegal Posted July 12, 2024
#220670
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Title: In-House Paralegal
Company Description: Beauty and Haircare Company
Location: Montreal, Canada
Salary: $55,000-$80,000 CAD
* Salary is commensurate with experience and is an estimated range provided by JBC. * 

Responsibilities:
1)    Human Resources

  • Prepare offers letters, NDAs, employment contracts, agreements, etc.
  • Review the potential candidate's CV, work related visa status and raise any potential issues.
  • For terminations, gather details and draft separation agreement; communicate payout, prepare COBRA notices, Resignation Acknowledgement letters, etc.
  • Monitor employee work visas to ensure they may continue to legally work for the company.

2)    Corporate Entity Management

  • Ensure annual filings for all entities are submitted on time (Registered Agents, State filings).
  • Maintain Minute Books
  • Manage signatures for annual resolutions.

3)    Intellectual Property

  • Maintain TMs portfolio (applications, registrations, office actions).
  • Keep spreadsheets and files up-to-date.
  • Gather material/evidence for application and litigation matters as required.

4)    Immigration Matters

  • Work closely with Immigration lawyers on complex files.
  • Collect whatever is needed from applicant and also collect company information to be used in preparation of the application.
  • Review and proofread support letters and forms for applications that will need to be finalized by management.
  • Monitor and follow up on applications already in progress.

5)    Legal Team Support

  • Support the Legal Team as required to draft/revise agreements such as releases, NDAs, suppliers, educators, influencers, photographers, models, insertion orders, etc.
  • Prepare distributor agreements, notices of co-distribution, amending agreements as required.
  • Process settlement release agreements as required.
  • Prepare contest and giveaways Terms & Conditions and releases.
  • Monitor Image Usage rights and prepare communications for expiring model images.

Requirements:

  • 7+ years in a similar role.
  • DCS (Diploma of Collegial Studies) in paralegal technology or other combination of relevant training/experience.
  • Proficient in Microsoft Office Suite (including Word, Excel and Outlook)
  • Good writing skills.
  • Meticulous/attentive to detail.
  • Ability to maintain confidential and sensitive information.
  • Commissioner of Oaths or Notary Public (or equivalent) would be an asset.
  • Ability to maintain confidential and sensitive information.
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