ETSFreelance Executive Assistant
Apply NowTitle: Temp Executive Assistant
Client: Entertainment
Location: Los Angeles, California
Onsite Schedule: Hybrid, 3 days onsite
Duration: Mar 2023 – Aug 2023
Hours: Full time, Monday – Friday
Pay rate: $25-26/hr
*Must have entertainment industry experience
Responsibilities
- Answers phones, routes calls, takes messages and maintains detailed phone logs
- Schedules and coordinates meetings and appointments
- Prepares and processes expense reports
- Manages and schedules domestic and international travel
- Tracks all creative submissions and pitches
- Manages internal documents for team and department
- Maintains production paperwork
- Performs various other duties, as required and assigned
- Specific duties include greeting guests in a friendly and professional manner, scheduling a heavy calendar, coordinating and maintaining appointments/meetings, maintaining files, booking travel arrangements/reservations, and coordinating all other special projects
- Create presentations and documents using PowerPoint, Keynote, and Google Sheets
- Act as liaison with other internal departments and external contacts to execute assignments and represent the President in a professional and efficient manner.
- Keep current on Company projects, events, and issues and provide updates to supervisor
- Serves as back-up to other administrative assistants when necessary
- Assist with other departmental projects and events as needed
Requirements:
- Bachelor degree
- 1+ Years as an Executive Assistant
- Previous entertainment agency or production experience required
- Is passionate about unscripted development
- Team-player who operates in a fast-paced setting
- Understanding of how to prioritize and respond accordingly to changing business needs
- Excellent verbal & written communication and follow-up skills required
- Proficiency in Microsoft Office Suite, Outlook, Advanced Excel, PowerPoint and Keynote.
- Professional and friendly demeanor.
- Demonstrated self-starter with the ability to organize and establish administrative procedures independently, draft correspondence and reports, and work under pressure.
- Ability to handle confidential information and interact with high-level executives a must.
- Office coverage requires extended work hours – must be available to work overtime.
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