Freelance Executive Assistant

Los Angeles, California Executive Assistant Posted March 2, 2023
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Title: Temp Executive Assistant
Client: Entertainment
Location: Los Angeles, California
Onsite Schedule: Hybrid, 3 days onsite
Duration: Mar 2023 – Aug 2023
Hours: Full time, Monday – Friday
Pay rate: $25-26/hr
*Must have entertainment industry experience


  • Answers phones, routes calls, takes messages and maintains detailed phone logs
  • Schedules and coordinates meetings and appointments
  • Prepares and processes expense reports
  • Manages and schedules domestic and international travel
  • Tracks all creative submissions and pitches
  • Manages internal documents for team and department
  • Maintains production paperwork
  • Performs various other duties, as required and assigned
  • Specific duties include greeting guests in a friendly and professional manner, scheduling a heavy calendar, coordinating and maintaining appointments/meetings, maintaining files, booking travel arrangements/reservations, and coordinating all other special projects
  • Create presentations and documents using PowerPoint, Keynote, and Google Sheets
  • Act as liaison with other internal departments and external contacts to execute assignments and represent the President in a professional and efficient manner.
  • Keep current on Company projects, events, and issues and provide updates to supervisor
  • Serves as back-up to other administrative assistants when necessary
  • Assist with other departmental projects and events as needed


  • Bachelor degree
  • 1+ Years as an Executive Assistant
  • Previous entertainment agency or production experience required
  • Is passionate about unscripted development
  • Team-player who operates in a fast-paced setting
  • Understanding of how to prioritize and respond accordingly to changing business needs
  • Excellent verbal & written communication and follow-up skills required
  • Proficiency in Microsoft Office Suite, Outlook, Advanced Excel, PowerPoint and Keynote.
  • Professional and friendly demeanor.
  • Demonstrated self-starter with the ability to organize and establish administrative procedures independently, draft correspondence and reports, and work under pressure.
  • Ability to handle confidential information and interact with high-level executives a must.
  • Office coverage requires extended work hours – must be available to work overtime.


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