Executive Assistant

New York, New York Executive Assistant Posted April 25, 2024
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Title: Executive Assistant
Company Description: Luxury Beauty and Fragrance Company
Location: New York, New York
Salary: $70,000-$80,0000
*Salary is commensurate with experience and is an estimated range provided by JBC*


  • Schedule appointments and manage both business and personal calendars with precision and confidentiality.
  • Attend meetings alongside executives, taking comprehensive notes and ensuring follow-up actions are implemented.
  • Handle email correspondence and phone messages promptly and effectively, demonstrating excellent communication skills.
  • Arrange complex business travel and personal travel arrangements, including accommodation, transportation, and itinerary planning.
  • Organize speaking engagements and coordinate logistics for events, ensuring seamless execution.
  • Create detailed expense reports and manage financial documentation accurately.
  • Make restaurant reservations and coordinate entertainment arrangements as required.
  • Run errands and carry out shopping tasks with discretion and attention to detail.
  • Supervise assisting staff and delegate tasks effectively to ensure efficient workflow.
  • Arrange thoughtful gifts and gestures in line with brand standards and executive preferences.
  • Plan and execute large events, from conception to completion, ensuring all details are managed to the highest standard.
  • Conduct thorough research and liaise with reliable vendors and contractors for home projects as needed..
  • Provide regular updates to the Executive on project progress and upcoming commitments.
  • Skillfully manage calendars, prioritizing appointments and meetings to maximize efficiency.
  • Handle phone calls professionally, prioritizing inquiries and directing them appropriately.
  • Maintain a neat and organized workspace to promote productivity and professionalism.
  • Interact with employees, associates, and clients at all levels with utmost professionalism and discretion.
  • Perform various administrative tasks, including ordering supplies, filing, photocopying, and making travel arrangements.
  • Provide support to other departments as required, demonstrating flexibility and adaptability.
  • Assist with ad hoc projects as directed by the Executive office, displaying a proactive and solution-oriented approach.
  • Receive, organize, and distribute mail promptly, handling confidential information with care.
  • Coordinate audio/visual needs and catering for meetings, ensuring all arrangements meet the highest standards.


  • Bachelor's degree preferred.
  • Minimum of 5 years of experience as an Executive Assistant, preferably within a luxury brand or high-end environment.
  • Proven ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
  • Excellent communication skills, both written and verbal, with a high level of professionalism and discretion.
  • Proficient in Microsoft Office suite and other relevant software including Zoom, and Adobe.
  • Strong organizational skills and attention to detail, with a proactive and problem-solving mindset.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexibility to adapt to changing priorities and work schedules as required.
  • Experience supervising and delegating tasks to assisting staff.
  • Valid driver's license and clean driving record may be required.
  • Ability to work occasional evenings or weekends for events or special projects.
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