Temp to Perm Retail Development Coordinator

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Client: Retail Development Company
Job Title: Retail Development Team Coordinator
Location: New York, NY 10010 then Elmont, NY 11003
Start: Feb 2023- 2024 with perm potential 
Rate: $30-$34/ hour

•    Brand Orientation: Visits/briefing/supply of all information relating to shop fit  ( i.e. Works manual, local services, etc.).
•    Schedule all visits from Brands in co-ordination with other departments: reporting and follow up
•    Scheduling, co-ordination and feedback of all shop fitting programs/timelines
•    Coordination: Communication to all departments concerned on all shop fít related issues i.e timing, changes etc.
•    Admin support to Retail Development Directors
•    Scheduling and participation in all site meetings with Brands/minutes
•    Manage flow of information between Retail Development Directors and consultants including (appointments, plans submittal, timing, billing etc.)
•    Monitor shop fitting progress on site to timeline and feedback
•    Liaise with leasing department on all legal issues relating to shop fit and subsequent feedback
•    Collaborate virtually and in-person (New York and Europe) with relevant cross-functional teams globally to share information and to align approaches
•    Compliance: ensure that Brands comply to statutory requests of VR and local Authorities i.e. insurances, permits etc .and collect/review the documents that prove it
•    Compliance: ensure proper and complete information is issued by the Brand to VR for approval
i.e. plans, samples etc.
•    Approvals: Ensure timely delivery of VR Board Approvals to Brand
•    Post shop fit tracking and follow up on all snagging related issues
•    First drafts for re fit proposals if requested (by leasing team mostly)
•    Experience in construction works

Special Projects:
•    Help devise, implement, and control an efficient internal communication system with other departments
•    Help devise, implement, and control an efficient communication system with our Brands
•    Design proposals for special projects (later developed by external consultants) and follow up. 
•    Standardization and managing of all protocols (manage the internal procedures for register new suppliers, get signatures and prepare Tier4 documents, among others). Costs control: Get quotations for tender processes and to raise PO’s to pay the suppliers.
•    Planning: help re-organize office space and public spaces in the Village

Center Operations (support)
On-going tasks:
•    Manage flow of information between Retail Development Directors and Operations
•    To ensure all the H&S protocols are followed by the brands when performing works in the units. 
•    Admin: check all warranties in place where applicable and request when necessary 

Development (support)
On-going tasks:
•    Assist with monitoring and tracking of on-going development construction 
•    Help install efficient communication system with general contractors and project managers


•    Raise legal PO’s for external consultants (when related with RD issues)

Other duties as assigned


•    5 years of related experience or equivalent combination of education and experience 
•    Autocad or Bim systems, Photoshop, and 3D software highly desired
•    Proficient in French, Spanish, German or other languages an advantage 
•    Ability to draft policy documents
•    Ability to advise at Board level
•    Self-starter, disciplined, stress-compatible, organized, deadline-driven, trustworthy, responsible,
•    Technical skills (architect or technical architect, building engineer or similar).
•    Ability to travel to Villages in Europe as needed.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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