Temp Administrative Assistant, Operations

Manchester, Pennsylvania Administrative/Reception Posted February 6, 2024
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Job Title: Freelance Administrative Assistant, Operations
Duration: 2/26/24 – 8/10/24
Hours: Full Time
Location: Manchester, PA 17345
*HYBRID – 3 days/wk on site*
Pay: $18-20/hr 

Hourly rate is commensurate with experience and is an estimated range provided by JBC.

Position Overview: Reporting to the Director of Operations, this position’s key responsibilities are daily operations reports, preparing power point presentations, maintaining attendance tracker, creating purchase orders, assisting with external vendor management and other special projects as needed.

Position Responsibilities:
•          Prepare various spreadsheets and reports on a regular basis for the Director of Operations and the Operations management team. Maintain attendance tracker for all permanent employees. 
•          Support the Operations team in administrative duties and project requests.
•          Submit all payables for the location through MyMarket.
•          Assist with setting up new vendors in MyMarket.
•          Purchase all office supplies and miscellaneous distribution center materials.
•          Filing, file preparation and organizational work.
•          Complete Daily Dashboard in Excel.
•          Creation of PO’s through MyMarket.
•          Manages Temp Payroll process.
•          Support process of ADIs (Authorization for Destructions).

Position Requirements:
•          Bachelor’s degree or equivalent from a 4-year college and 5 years related experience preferred.
•          Must have excellent written, oral and computer communications skills to effectively communicate in person, through letters/emails/reports, and/or over the phone.
•          Requires the ability to act independently without direct supervision as well as to support a team to accomplish critical and timely objective.
•          Must be proficient in Microsoft Word, PowerPoint and Excel to consistently review and edit presentations for appearance, accuracy, consistency, and graphics.
•          Experience working with SAP or a similar WMS is desired.
•          Strong attention to detail, a high level of professionalism and complete discretion and confidentiality.

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