Office Administrator

Tauton, Massachusetts Administrative/Reception Posted October 17, 2023
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Title:  Freelance Office Administrator
Company Description: Consumer Goods
Location: Tauton, MA
Pay Rate: $22-$26/hour
*Hourly rate is commensurate with experience and is an estimated range provided by JBC

Job Description:
In this position you will serve as the face of the brand as the front desk receptionist and facilitator of all office related matters. In addition to greeting visitors, handling incoming calls, and performing general administrative duties, you will manage key internal communications, in-office events and hospitality.

– Plan and coordinate regional meetings, Ad hoc assistance with key events and programs 
– Act as gatekeeper to general inquiries
– Direct guests, visitors, and clients in the proper direction
– Receive mail, packages and courier and food deliveries
– Answer questions regarding general office operations from employees
– Complete various building operations projects as assigned
– Troubleshoot problems and arrange repairs of office equipment
– Manage and maintain office supply inventory 
– Manage product inventory and maintain spreadsheets
– Restock pantry coffee/milk/snacks first thing each morning, as needed throughout the day
– Clean and set up new hire desks with supplies
– Order and stock supplies (bi-weekly): Office supplies (Staples), printer/fax/copier toner, mailing supplies, kitchen supplies, stationery, snacks and fruit, coffee refill, water refill
– Maintain work stations, storage room, kitchen, lounge area and conference rooms
– Coordinate cleanup for events and meetings with relevant EA's and support staff
– Manage trash and recycling procedures

Experience Needed:
– Experience performing administrative and clerical tasks
– Ability to work independently and in a proactive manner
– Highly organized and able to multi-task in a fast-paced environment
– Knowledge of basic A/V equipment and basic technology
– Skilled in Microsoft Word, Excel, PowerPoint, and Outlook
– Exemplary communication skills (written and verbal)
– Ability to manage multiple projects simultaneously
– Sense of humor, and ability to work with multiple managers and personality types

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