Freelance Project Coordinator

Remote, Southborough, Massachusetts Project Manager Posted July 8, 2024
#220469
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Client: Transportation Company
Title: Freelance Project Coordinator
Location: Remote, EST hours
Hours: Monday- Friday 9am – 5pm
Start: ASAP
Duration: ongoing
Hourly Rate: $35- $37/hr Hourly rate is commensurate with experience and is an estimated range provided by JBC.

You will play a crucial role in overseeing and supporting the successful planning, execution, and completion of various transportation-related projects. Your primary responsibility will be to coordinate with different teams, stakeholders, and vendors to ensure smooth project delivery while adhering to timelines, budget constraints, and quality standards. You will oversee certain stages scheduling, organizing, record-keeping and handling information flow from project managers to project resources. You will be pivotal in monitoring project progress and will update the Program Director regularly on each department’s progress. You will also regularly schedule and attend meetings between stakeholders, clients, employees and the Project Manager. When any important decisions or action items are made during the meeting, you will make sure to follow upon these with the necessary parties who are assigned these responsibilities.

Job Responsibilities
? Project Planning and Scheduling: Collaborate with project managers and stakeholders to develop detailed project plans, including defining project scope, objectives, and deliverables. Create project schedules, set milestones, and allocate resources effectively.
? Project Monitoring and Progress Tracking: Monitor project progress on a regular basis and track key performance indicators (KPIs) to identify any deviations from the plan. Report project status to management and stakeholders, highlighting accomplishments, risks, and issues.
? Vendor and Contractor Coordination: Collaborate with external vendors, contractors, and subcontractors involved in the projects. Facilitate communication, track deliverables, and ensure they meet the company’s
standards and project requirements.
? Budget Management: Assist in monitoring project budgets and expenses, making sure that projects stay within approved financial limits. Work with finance and procurement teams to ensure proper documentation and
processing of invoices and payments.
? Risk Identification and Mitigation: Identify potential risks and challenges that could impact project success. Collaborate with the project team to develop risk mitigation strategies and contingency plans.
? Documentation and Reporting: Maintain comprehensive project documentation, including project plans, meeting minutes, progress reports, and relevant data. Prepare regular and ad-hoc reports for management and
stakeholders.
? Quality Control and Assurance: Ensure that project deliverables meet quality standards and comply with safety regulations and industry best practices.
? Cross-Functional Coordination: Foster effective communication and collaboration among different departments involved in the projects, such as operations, logistics, maintenance, and customer service.
? Continuous Improvement: Identify areas for process improvement and propose strategies to enhance project efficiency, effectiveness, and customer satisfaction.

Qualifications:
? Education: Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or a related field is preferred. Relevant work experience will also be considered.
? Transportation Industry Knowledge: Familiarity with transportation operations, logistics, and supply chain management concepts will be advantageous.
? Project Management Skills: Demonstrated experience in project coordination or management, with an understanding of project management methodologies and practices.
? Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with team members, vendors, and clients.
? Organizational Skills: Strong organizational and time management abilities to handle multiple projects and priorities effectively.
? Problem-Solving Abilities: Proven analytical and problem-solving skills to identify issues, propose solutions, and make data-driven decisions.
? Computer Proficiency: Proficiency in project management software, Microsoft Office suite, and other relevant tools.
? Adaptability: Ability to thrive in a fast-paced, dynamic environment and adapt to changing project requirements.
? Team Player: A collaborative mindset with the ability to work well within cross-functional teams.
? Attention to Detail: Meticulous attention to detail to ensure accuracy in project deliverables and compliance with regulations.
? Leadership Potential: While not always a requirement, previous leadership experience or potential is desirable for career growth within the organization.

 

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