Business Development/Executive Assistant

New York, New York Executive Assistant Posted May 13, 2022
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Title of Job: Business Development/Executive Assistant
Location: New York, NY 
Company: Global fashion and lifestyle brand
Salary: $60,000 – $65,000
*Salary is commensurate with experience and is an estimated range provided by JBC

Responsibilities:

SUMMARY

The Business Development/Executive Assistant supports executive-level leadership with dedicated executive administration and support of scheduling, travel plan and departmental event coordination, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

 

Key Responsibilities

 

· Provide executive leadership with extensive and continuous calendar management, domestic and international travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.

· Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.

· Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.

· Ensure that executive leadership is informed of priorities, deadlines, and challenges. Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.

· Independently perform special projects that require a combined knowledge of administrative needs and technical operations.

· Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.

· Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.

· Track internal and external contacts and maintain contact database.

· Maintain confidentiality in all aspects of team and company information.

· Provide back-up administrative support to other departments as necessary.

· Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings).

· Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads

· Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients/vendors

· Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills

· Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through

· Project management skills

· Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow

· Cataloging and storing of licensee samples and related documents

· Administration of confidential & legal documents – appropriately filing master and digital versions

· Ability to anticipate needs, resourcefulness and responsiveness are essential
 

 

 Key Skills/Proficiencies

  • Sound administrative and organizational skills
  • Eye for detail and a love of all things beautiful
  • Confidence liaising with people both internally and externally at all levels
  • Strong working knowledge of Microsoft Word, PowerPoint, Excel, and Outlook
  • Flexibility in their schedule as some late evenings may be required
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